GMNC Board meeting minutes April 13, 2022, 6:07 – 8:27 PM
Our Mission Statement: “Grand Mesa Nordic Council is a community-supported, nonprofit organization of people who love to cross-country ski on the Grand Mesa in western Colorado. We are dedicated to promoting fun, safe, cross-country skiing experiences for skiers of all ages and abilities.”
Attending: Board members: In-Person – Lynea Schultz-Ela, Dan Tille, Larry Gruel, Tom Ela, Susie Attaway; Zoom – Joe Ramey, Denise Massart; absent Cameron Tyler. Key employees attending: In-Person – Christie Aschwanden, Zoom – Kris Hjelle, Dave Smith. Guests: Jan P? Darren Hamilton, Rick Clark, Dan Quigley, Ed Chamberlain.
Lynea Schultz-Ela will keep track of time during meeting.
- Previous board meeting minutes – Denise Massart moves to accept the March 9th Tom Ela seconds. Motion passes.
- Treasurer report – Susie Attaway discusses the March financial dashboard. Financials are very strong. Ordinary income is at 239K, up 89K from last year and +91K over budget. Individual memberships are at 116K, up 30K from the previous year and 31K over budget. Operating revenue is at 74K, up 5K from last year and with a +96K variance from the budget.
Ordinary expense is at 165K, 84K over last year’s expense and -4K under budget. Trail grooming and maintenance is the largest expense and is 27K over last year’s expense and 3K over budget.
As of April 8, we’re at 1061 donations totaling $132,228.90. That’s compared to 845 / $98,568.22 last year at this time. We have 291 first-time donors, who’ve given nearly $37,000.
At end of the month, Kris Hjelle will close out the books and pass to the accountant. She has trained Lynea Shultz-Ela on payroll. Financial team will discuss the race program financials.
- Chamberlain Architect Firm Presentation on Skyway Permanent Building and Equipment storage –
Architect Ed Chamberlain discusses possible building design and explains site plan. Using the Forest Service survey to look at the location. Excavation and grading will be needed at the site. Building would be 80’ back from parking lot edge.
Buckhorn Engineering presents their ideas. They have worked with Chamberlain Architects on projects for years. They would perform some soils testing as soon as they can and would concentrate on a getting a foundation in this year. foundation design, structural engineering for building, talk about what kind of systems we’ll be using, logs vs frame, how it will be built. Civil side. Grading and drainage. 5 phases. Phase 1 , schematic design, 2 design development where take concepts and figure out how the building will be built.
Forest Service has design guidelines, no metal, like site as it’s tucked in the trees.
Construction Management firm gave a presentation. – Derrick is project manager, custom log builder, subcontractor get thru design and engineering, custom log cutting. 5 days to put up. What other material would they recommend? Rough cut wood siding. Cement board does well, holds up. Metal siding is great for weatherproofing, can be patinaed.
Project timeline
Rick Clark, Joe Ramey’s friend, is on building committee. Eric Jansen will be the project manager for the building committee.
Multiyear use for building. Goal of building is equipment storage for cat on the inside, pushing the size of the building.
Top priority – Need legal document to show that he is pledging this money to us. How much is committed? Get an attorney to help us with a letter. Discuss with Alpine Bank how to handle the next steps.
Lynea Schultz-Ela moves that the Board authorizes the building committee to move forward with the building project making decisions by consensus. If no consensus can be found then decisions need to be returned to the board. The committee will not sign any commitments without a legal document assigning money to GMNC by donor in place, pledging money from the donor. Larry Gruel seconds. Motion passes.
- Budget season: For budgeting preparations, income and expenses are needed from race, lessons, operations committees a week before the next board meeting.
- Board Member: There are two open positions for the next slate of board members. Cameron Tyler will be leaving the board but will remain as an advisor. Lynea Schultz-Ela is stepping off the board in August. New board member needs a membership or business background.
- Event: Kids Pasta Project has put us on the November schedule and will be an in-person event. GMNC needs to set up the location. Christie Aschwanden will investigate this.
- Next meeting: 6:00 pm on Tuesday, May 10th at Delta Chamber of Commerce. Enter through the back door.
Lynea Schultz-Ela moves to end this meeting at 8:27 p.m. Susie Attaway seconds. Motion passes.